Port Operations - MSIL

Job Role:
Overseeing, managing & providing support in the activities related to vehicle export operations at Ports.

Resolving issues & concerns of port teams (Outsource & MSIL)

Arranging supplies of parts and consumables to ports, negotiations with vendors and logistics service providers (LSP) for their services.

Monitoring and implementing safety, environmental and legal compliances at ports, Payments processing for LSPs/vendors.

Coordinating for internal and external audits.

Formulation & circulation of MIS reports.

Job Responsibilities

1. Preparation of Business Plan and Strategies.

2. Preparation of MIS

3. Coordination with teams at Port Teams and understand/resolve their concerns.

4. RFQ and Rate negotiation for New and existing vendors.

5. Port & Custom Liaisoning & over all corordination within MSIL & with LSPs/Vendors.

6. Coordinate with various departments in logistics, and International Marketing to ensure timely readiness of vehicles for export as per shipment plan. (Responsibility will be added subsequently)

7. Ensure all necessary export documentation/vendor invoices is accurate and complete.

8. Stay updated with export regulations and ensure compliance with all international trade and customs laws.

9. Support to port teams for ensuring the export worthiness of vehicles at ports. Provide support with timely dispatch and delivery of parts & consumables. Resolve issues with Spares, plant and logistics teams (if any)

10. Keep track of vehicle inventory at the port, managing space and storage effectively. Update inventory records and reconcile any discrepancies.

11. Work towards minimizing costs related to demurrage, detention, and storage at ports. Negotiate with service providers for cost-effective solutions.

12. Address any concerns or inquiries related to vehicle exports promptly.

13. Anticipate and identify potential issues in the export process and develop contingency plans.

14. Resolve operational problems that arise during vehicle handling at ports.

15. Prepare and submit regular reports on export operations, including volume shipped, any incidents, monthly review meetings reports etc.

16. Analyze export processes for efficiency and suggest improvements.

17. Participate in cross-functional teams to enhance overall export effectiveness.

18. Review and implement legal, environmental and safety compliances.

19. Coordinate for audit and their closure with proper implementation of countermeasures.

This role requires a combination of organizational, communication, and problem-solving skills, as well as knowledge of international trade and logistics. The coordinator would be expected to work collaboratively with various teams and external partners to ensure that Maruti Suzuki’s vehicles are exported efficiently, safely, and in compliance with all regulations.

Competencies / Skills

1. Basic understanding in Sales and Distribution Operations.

2. Good command in MS Office - PowerPoint, Excel Word, Power BI, etc.

3. Knowledge of logistics operation especially exports related custom regulations & export benefits.

4. Understanding of vendor management, Performance monitoring & benchmarking.

5. Basic understanding of API integration and other IT systems.

6. Good written, verbal communication and presentation skills.

7. Ability to work independently and with team.

8. Sound analytical and problem solving ability.

9. Ability to adapt as per organizational requirements.

10. MBA in Operations would be a plus.

1. Eagerness to learn and adapt

2. Fast, flexible and first mover

3. Has good negotiation & convincing skills

4. Able to meet customer (internal / external) requirements

5. Flexible for operational requirements