CMD OFFICE, Personal Assistant to CMD

Job Summary:
We are seeking a highly organized and proactive Management Graduate to join our team as a Personal Assistant to the Chairman and Managing Director (CMD). The successful candidate will provide comprehensive support to the CMD, ensuring the smooth and efficient operation of the executive office. This role requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion.

Key Responsibilities:
Executive Support:

Manage the CMD’s calendar, schedule meetings, appointments, and travel arrangements.
Coordinate and prepare agendas, materials, and presentations for meetings and conferences.
Screen and manage phone calls, emails, and other correspondence, ensuring prompt and appropriate responses.

Communication:

Act as the point of contact between the CMD and internal/external stakeholders.
Draft, review, and edit documents, reports, and correspondence on behalf of the CMD.
Facilitate communication and follow-up on key issues and projects.

Project Management:

Assist in the planning, coordination, and execution of special projects and initiatives.
Monitor project timelines, milestones, and deliverables, ensuring adherence to deadlines.
Conduct research, compile data, and prepare reports for the CMD’s review.

Administrative Duties:

Maintain organized and efficient filing systems, both electronic and physical.
Handle confidential information with the utmost discretion and integrity.
Manage office supplies, equipment, and other administrative needs for the executive office.

Event Coordination:

Plan and coordinate company events, meetings, and conferences.
Liaise with vendors, venues, and service providers to ensure successful event execution.
Prepare event materials, agendas, and follow-up documentation.

Travel Management:

Arrange domestic and international travel itineraries, including flights, accommodation, and transportation.
Prepare travel expense reports and manage reimbursements.

Education: Bachelors degree in Business Administration, Management, or a related field. A Master’s degree or additional relevant certifications is a plus.

Experience: Previous experience in a similar role, preferably supporting senior executives or C-suite officers.

Skills:
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
High level of discretion and professionalism when dealing with confidential information.
Strong interpersonal skills and the ability to work effectively with diverse teams.